Privacy notice

I am Vanessa Gil, trading as Vitaliftness Children. I run movement sessions for children aged 4 and over. For data protection purposes I am the data controller, which means I decide how your information is used and I am responsible for looking after it.

You can contact me about anything on this page at vitaliftness@hotmail.com.

Registration form.Your child's name, date of birth and the class you would like; your name, relationship to the child and contact details; an emergency contact; who will collect your child; any health information that is relevant to their safety; and your agreement. I need this to run sessions, to reach you or someone else quickly if anything happens, and to keep your child safe.

Photo and video choices. Your yes or no for each way a photo or video of your child might be used, and whether their face may be shown.

Get to know your child (optional).Anything you choose to tell me about your child's interests, strengths, communication, routines and support. I use it only to plan sessions where your child can take part fully and feel confident.

I only ask for what I genuinely need, and every question in the optional form can be left blank.

• Registration details are used because they are needed to provide the sessions you have asked for (contract), and for my legitimate interest in running sessions safely and contacting the right people.
• Health details, in either form, are used only with your explicit consent, which you give when you send the form.
• The optional Get to know your child form is used only with your explicit consent.
• Photos and videos are only used where you have said yes, and only in the ways you have said yes to.

Where something is based on your consent, you can withdraw it at any time.

Only me. When you send a form, your answers are stored in a private Google Sheet in my own Google account, protected by two-step verification. Google stores the data on my behalf and acts as my data processor. If the online form is ever unavailable, your answers may reach me by email instead.

The notification I receive when a form arrives only says the child's name and which form it is. Health details are never included in emails.

I never sell your information or share it with anyone else, unless the law requires it or a child's safety depends on it (for example, giving relevant health information to paramedics in an emergency).

I keep your forms for up to 12 months after your child's last session, then delete them. Each entry is also deleted automatically 12 months after it was sent, so if your child keeps coming for longer than a year I may ask you to fill the forms in again, which keeps the details up to date.

You have the right to:

• ask for a copy of the information I hold about you and your child;
• ask me to correct anything that is wrong or out of date;
• ask me to delete it;
• withdraw any consent you have given, including for photos and videos.

Just email vitaliftness@hotmail.com. I will reply within one month, as the law requires, and there is no charge.

Please talk to me first, and I will do my best to put things right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator, at ico.org.uk.